Multi-branch stock transfers without the phone calls
When one branch runs out of an item and another has extra, the usual fix is a phone call, a chat message and a note that gets lost. In CashHub a warehouse and a branch are both locations with their own balances, and a transfer is a document with three outcomes: it is created, received or cancelled.
- The sending location picks the items and quantities.
- The receiving location receives, and stock updates at both.
- If plans change, you cancel the transfer.
- Who created it, who received it and when are all logged by name.
Example: one warehouse and three branches before Ramadan
Two weeks before Ramadan a big shipment lands and the warehouse takes it in. Instead of phoning every branch manager to ask what they need, you open the dashboard, see each branch's balance and create a transfer for each branch with quantities that suit its traffic.
Each branch manager receives their transfer from their own device when the goods arrive, so the branch balance goes up and the warehouse balance goes down. A week later, if the mall branch sells out of dates fast, you move more from the warehouse in minutes.
A transfer, step by step
- Choose the sending and receiving locations and add items and quantities.
- The goods move, and the receiving location receives the transfer.
- Stock updates in both locations, and you see the movement in each item's history.
- If the transfer never goes ahead, you cancel it.
A warehouse is a location, like a branch
You don't need to treat the warehouse as a fake branch. It is a location with its own balance for every item, shown in the dashboard next to your branches. Because each item has a balance in each location, you know exactly where stock sits before you call anyone.
Let the numbers decide where to send stock
Dashboard reports show top-selling items, and one dashboard brings every branch together. So instead of transferring on instinct, you compare how an item moves across branches and send it where it sells fastest. That matters in the seasons: Eid, summer and back to school.
Transfer, purchase order or adjustment?
The idea is that every case has a document explaining why a balance changed, so no number changes without a trace.
| Situation | The right tool |
|---|---|
| The goods are already in another branch or warehouse | A transfer between the two locations |
| The goods have to be ordered from a supplier | A purchase order, then receiving |
| The system number is wrong after counting the shelf | A stocktake from the back office |
| Goods were broken or spoiled | A stock adjustment logged under your name |
Transfers and stocktakes work together
After a branch receives a big transfer, open a stocktake on the expensive items and post the differences if a quantity didn't match. The transfer explains where the goods went, and the stocktake fixes the real number in the branch.
That ends the problem that keeps coming back between branches: goods left the warehouse and nobody is sure they arrived in full.
Every movement has a name on it
Custom roles decide what each employee can do, and every action is logged with the name of whoever did it and the time. If two branches disagree, you go back to the transfer itself and see who created it and who received it.
How to get started
- Leave your details. It's free, with no commitment, and we'll get in touch.
- We move your items from your current system for free.
- Add your branches and warehouse as locations, and start transferring and selling.
Frequently asked questions
Does a warehouse count as a location like a branch?
Yes. It has its own balance for every item, and you see it in the dashboard next to your branches.
What states can a transfer be in?
A transfer is created, then received by the receiving location, or cancelled.
Does stock update in both locations?
Yes. A transfer leaves one location and is received by another, and stock is adjusted at both.
Can I see each branch's sales before I transfer?
Yes. The dashboard shows top-selling items and brings all your branches into one place.
What if the quantity that arrived differs from the paperwork?
After receiving, you run a stocktake from the back office and post the differences, or make a stock adjustment logged under your name.
Does each branch need its own account?
No. One dashboard covers all your branches, and we set your price with you based on the size of your business and how many branches you run.
Related pages
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